Sample: Meeting Request Letter

[Download MSWord version]

[Your Letterhead or Logo]

[Date]

For a  Representative:

The Honorable [insert full name]

U.S. House of Representatives

[Insert District Office Address]

or

For a Senator:

The Honorable [insert full name]

United States Senate

[Insert State/District Office Address]

Re:  Request for a Meeting

Dear [Representative or Senator insert last name]:

I am writing to request a meeting with you while you are back in [insert state/district] during the [insert time frame]  to discuss the Promise Neighborhoods program.

[Insert personal paragraph here—introduce yourself, your organization, and summarize what you do, who you represent in the district or state, and who you anticipate would accompany you to the meeting.]

During our meeting with you, we would like to talk about our work and share our views on the importance of the Promise Neighborhoods Program to [your state or district].

I will call your [insert name of community where office is located] office to confirm receipt of this letter and to speak with your scheduler about a specific meeting date and time. Thank you in advance for the opportunity to meet with you.

Sincerely,

[Your name and organization]

cc: ________________ [insert name of appropriations staffer in DC]