Job Opportunities

Thank you for your interest in joining the PolicyLink team!

PolicyLink is a national research and action institute advancing economic and social equity by Lifting Up What Works.® PolicyLink collaborates with a broad range of partners to implement strategies to ensure that everyone—including those from low-income communities of color—can contribute to and benefit from economic growth and prosperity. Among our regional equity approaches is equitable development, a comprehensive local, regional, and state framework emphasizing equitable public investment, the fair distribution of affordable housing, and community strategies to improve health. 

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JOB OPPORTUNITIES

• Senior Communications Associate (New York, NY)
• Program Assistant (Oakland, CA)
• Director of Finance and Operations (Oakland, CA)
• Project Manager (Oakland, CA)
• Senior Program Associate, Fresno Boys and Men of Color Project (Position located in Fresno, California-18 month position)
• Program Assistant- Fresno Boys and Men of Color Project (Position located in Fresno, California- 18 month position)
• Senior Associate-Health Team (New York, NY)
• Associate Director – Health (Oakland, CA)
• Program Assistant (New York, NY)

Senior Communications Associate (New York, NY)
100% FTE
Salary commensurate with experience

This professional-level position, available immediately, is an exciting opportunity to join the staff at PolicyLink.
Program Description
This senior communications associate (SCA) is responsible for helping to build and sustain the image and identity of PolicyLink by strategically using communications tools and strategies to promote equity and advance policy change to benefit especially people of color and people in low-income communities. The SCA is a critical member of the communications team and works closely with program teams to integrate communications strategy into program work for both internal and external audiences.

Position Responsibilities

• Develop communications strategy in the context of policy change and in partnership with program team plan federal and state strategy; recommend use of print, broadcast, and online media tools to reach strategy goals and build the image and identity of PolicyLink.
• Write or edit reports, articles, press releases and advisories, fact sheets, talking points, Op- Eds, blog posts/web content, letters to the editor, and social media.
• Monitor and assess media coverage related to PolicyLink issue areas to contribute to planning and implementation of media strategy.
• Stay current and informed about policy developments related to PolicyLink issue areas to identify appropriate media hooks, be an avid reader and keen observer of politics and policy strategy experienced in framing issues and developing key messages.

Qualifications/Skills

• BA degree; minimum 8 years’ communications in nonprofit organization, preferably one associated with policy advocacy.
• Excellent writing, editing, and verbal communications skills.
• Demonstrated capacity for critical, independent, and creative thinking.
• Experience in social media and its use in advocacy campaigns.
• Passion for social justice and appreciation for the role of policy in addressing the needs of low- income people and communities of color.
• Well-organized, hard worker, able to work under pressure, meet shifting deadlines.
• Sense of humor, appreciation of the value of all kinds of diversity, good interpersonal skills, and willingness to travel occasionally.

To Apply:

Send Résumé and Cover Letter with salary requirement to:

PolicyLink—Senior Communications Associate Search Committee
55 West 39th Street, 11th Floor
New York, NY 10018

or:

Excellent benefits including paid vacation, health, vision and dental insurance, and 401(k) retirement plan.

Please note: No phone calls please. Only those selected for an interview will be contacted.
 
Excellent benefits including paid vacation, health, vision and dental insurance, and 401(k) retirement plan.

PolicyLink is committed to building and maintaining a diverse staff and a welcoming
workplace.

Program Assistant (Oakland, CA)
100% FTE
Salary commensurate with experience

Organizational Overview

PolicyLink is looking for a highly skilled Program Assistant to assist the Vice President for Civic Engagement and two Associate Directors. S/he must have a minimum of 3 years of solid administrative experience, a demonstrated ability to work on a team, and a track record of accomplishments in a support capacity for busy executives.

Position Overview

The Program Assistant is part of the Administrative and Program Support Team at PolicyLink. S/he will have considerable responsibility for coordinating her/his work with the rest of the Operations Team.

Required Tasks and Activities

Administrative Support

• Track, coordinate, adjust, and manage the very full and fluid schedules of the Vice President for Civic Engagement and two Associate Directors, including internal and external meetings, calls, deadlines and a fairly extensive travel.
• Prepare materials as needed including agendas, summary notes, emails, power point presentations, reimbursements, etc.
• Organize and maintain electronic and paper files.
• Plan meetings and small group convenings.
• Support staff as they prepare for presentations, trainings and development reports and memos. This includes conducting light research, editing, photocopying, document preparation and distribution.
• Take notes, write correspondence, and conduct fact finding and information gathering.
• Anticipate challenges and assist in resolving complex situations that arise without continuous guidance.
• Collaborate with other members of the administrative team.
• Assist with updating web-based materials.
• Assist with general administrative work and telephones (as needed).

Database Maintenance

Update and maintain databases of contacts, research materials, and project files.

Layout and Editing

Assist with production of internal/external reports, including formatting, graphic production and text edits.
Assist PolicyLink senior staff with editing and producing written reports.
 
Other duties as assigned.
 
Qualifications/Knowledge/Abilities

• Minimum 3 years solid executive level experience in challenging administrative support position required.
• Excellent communications skills—both verbal and written—and comfort working with a diverse group of colleagues, partners, and constituents.
• Demonstrated ability and capacity to proofread and produce high-quality documents in a timely manner.
• Careful attention to detail
• Demonstrated ability to track complex schedules and timelines with limited support
• Tact, diplomacy, good judgment, and discretion.
• Dedication to social and economic equity
• Significant knowledge of standard office computer applications (MS Word, Excel, Outlook, PowerPoint, etc.) and standard office equipment, including multiple line telephone systems. Knowledge of Internet, graphic, and database applications desirable.
• Ability to work effectively in a fast-paced environment, as part of a team or independently.

The successful candidate will demonstrate the ability to communicate effectively both verbally and in writing. S/he must be able to maintain concentrated focus and must also demonstrate superior project management skills. Timely completion of all tasks will be of paramount importance.

To Apply:

Send Résumé and Cover Letter with salary requirement to:

PolicyLink – Program Assistant Search Committee
1438 Webster Street, Suite 303
Oakland, CA 94612

or:

Fax: (510) 587-1113 or e-mail to jobs@policylink.org (include subject line: "[your name] (Program Assistant). Position open until filled.
 
Please note: No phone calls please. Only those selected for an interview will be contacted.
 
Excellent benefits including paid vacation, health, vision and dental insurance, and 401(k) retirement plan.

PolicyLink is committed to building and maintaining a diverse staff and a welcoming
workplace.

Director of Finance and Operations (Oakland, CA)
100% FTE
Salary commensurate with experience

This professional level position, available immediately, is an exciting opportunity to join the staff at PolicyLink.

Program Description:

PolicyLink is seeking an exceptional, experienced, and dedicated Director of Finance and Operations. The DFO leads the finance and operations functions and coordinates closely with the technology department and human resources departments. S/he is responsible for the operations of both the Oakland and New York offices as well as for the integration of support functions with program and mission. S/he collaborates extensively with the Vice President for Strategic Direction and the Development Team with regard to grant proposal budgets, and reporting, as well as individual donors. 

The Director of Finance and Operations is a vital member of the Executive Leadership Team and participates in strategic planning and organizational development efforts.  S/he also serves as a trustee of the PolicyLink 401(k) plan. Additionally, s/he is a primary resource for both the Board of Directors and the staff regarding all areas of legal compliance, including governance and lobbying regulations.

The DFO reports to the President as well as to the CEO and Founder. The Operations team includes the Accounting Manager, Accounting Assistant, the Director of Human Resources and Administration, the Oakland Office Manager, the Senior Benefits and Administrative Coordinator , the HR Assistant and the New York Office Manager.

Finance Responsibilities:

• Manage organizational budget, cash flow, payables, and receivables.
• Lead annual organizational budget process and mid-year revision efforts; present financial forecasts and analysis and provide recommendations to Executive Leadership regarding budget and expenditures.
• Ensure timely production of accurate, full accrual financial statements and project budgets.
• Direct methodology and process for allocating expenses consistent with GAAP guidelines.
• Collaborate with program and development staff on grant budgets and reports.
• Collaborate with the Accounting Manager on the annual audit and Form 990 preparation.
• Develop, implement, and monitor accounting, budget, and audit controls.
• Act as primary liaison for banking, investment, attorney and insurance relationships.

Operational Responsibilities

• Collaborate closely with the Information Technology Officer (ITO) to insure the integrity and effectiveness of critical technology functions and infrastructure. Work with the ITO to develop, implement and track Information Systems Policies and Procedures and the organizational technology budget.
• Review all incoming and outgoing contracts for operations and program staff; responsible for maintaining accuracy and appropriateness of contract templates; sign all contracts; supervise maintenance of master contract file.
• Partner with President and Executive Assistant to ensure compliance with all state and federal reporting requirements with regard to lobbying; research, update, and disseminate regulations to staff in this evolving regulatory area; responsible for enhancing organizational reporting and record keeping of these expenses.
• Support Board of Directors with regard to record keeping and governance requirements.
• Stay abreast of evolving area of nonprofit governance regulations and provide leadership to Board of Directors and staff to identify, develop, and complete governance changes as necessary. 

Human Resource Responsibilities

• Collaborate with the Director of Administration and Human Resources with regard to recruitment, retention, discipline, internal deployment, best practices, and annual evaluation process.
• Monitor all organizational policies to ensure compliance with changes in state and federal law.
• Collaborate with the Director of Administration and Human Resources and/or the Senior Benefits and Administrative Coordinator to guarantee smooth functioning of all benefit plans and to evaluate cost-effective alternative providers.
• Collaborate with the Director of Administration and Human Resources with overview of emerging human resource needs, best practices, research, and recommendations for specific methods of address.

Qualifications

• At least 8 years of progressively responsible experience in financial positions with at least 3 years of significant management responsibility.
• Demonstrated achievement in providing financial leadership, analysis, and strategic thinking in support of a complex, dynamic organization.
• Experience with human resource and operational functions, preferably in multi-office organizations.
• Proven ability to partner with development staff.
• Thorough knowledge of both GAAP and non-profit disclosure requirements.
• Experience with government contracts, cost allocation and development of indirect cost rates.
• Significant experience with negotiating leases, contracts, and lines of credit.
• Notable achievements in systems and policy development as well as in contributions to organizational strategy.
• Excellent written and oral communication skills.
• Commitment to inclusive decision-making and staff development.
• Flexibility, finely-tuned sense of humor, and thoughtful responsiveness.
• Although not required, an advanced degree in accounting or non-profit management is desirable.

To Apply:

Send Résumé and Cover Letter with salary requirement to:

PolicyLink – Director of Finance and Operations Search Committee
1438 Webster Street, Suite 303
Oakland, CA 94612

or:

Fax: (510) 587-1113 or e-mail to jobs@policylink.org (include subject line: "[Your name] (Director of Finance and Operations). - Position is open until filled.

Please note: Résumés submitted without salary requirement will not be accepted. No phone calls please. Only those selected for an interview will be contacted.

PolicyLink is committed to building and maintaining a diverse staff and a welcoming
workplace.

Project Manager – Oakland, CA
100% FTE
Salary commensurate with experience

This professional-level position, available immediately, is an exciting opportunity to join the staff at PolicyLink.

Position Overview

PolicyLink is seeking an individual who can manage, document, and maintain program software systems to aid the completion of program deliverables. The Project Manager will work closely with the Team Leaders to design and monitor project plans and progress. S/he will track the timeline and resource needs while coordinating with the program leads across projects in order to resolve potential issues. This position also includes adapting project management software applications and models in order to optimize the productivity of the project(s).

It is expected that the Project Manager will have the capacity to understand our mission, culture, and resources in order to manage projects according to deadlines and within budget. This includes recommending resources for team members and others as needed including contractors and consultants in order to deliver projects according to plan. Additionally, s/he will also be responsible for data gathering and project troubleshooting within and across projects.

The Project Manager (PM) will be highly organized and will require excellent organizational and strategic skills to work across teams to create successful outcomes. Reporting to the Vice President for Strategic Planning, the Project Manager will support the overall strategic plan of the organization together with the Executive Team.

Duties and Responsibilities

• In coordination with our program, communications, development, and finance team leaders, provide support for identifying deadlines and deliverables in a timely manner.
• Managing and monitoring the project management software.
• The PM will have an understanding of portfolio management and reporting.
• Provide clear and concise reporting back to teams and Executive Team on a routine basis.
• Identify solutions for managing workflow.
• Work with team leads to identify project expectations to team members in a timely and clear fashion.
• Translate and format project plans so they can be tracked with the project management software.
• Report tasks and responsibilities to appropriate personnel.
• Identify resources, timing issues, and conflicts within the project team.
• Plan and schedule project timelines using appropriate project management tools.
• Track project milestones and deliverables.
• Develop best practices and tools for project completion and management.
• Provide problem solving and planning for projects.

 Qualifications

• 3-5 years' experience in managing projects from start to completion.
• Clear understanding of Project Management setup including task and resource management.
• Must have good written and verbal communications, presentation, and organizing skills.
• Demonstrated ability to prioritize and handle multiple tasks and priorities simultaneously and with minimum supervision.
• Solid understanding of data gathering and troubleshooting within and across projects.
• Excellent understanding of program planning a plus.
• Strong analytical skills.
• Strong computer skills using Microsoft Word, Excel, PowerPoint, and database applications.
• Flexibility.
• Tact, diplomacy, good judgment. Ability to work effectively in a fast-paced environment.
• Able to maintain confidentiality and discretion at all times.

The Project Manager is an exempt position.

How to Apply:

Send Resume and Cover Letter to:
PolicyLink – Project Manager Search Committee
1438 Webster Street, Suite 303
Oakland, CA 94612

Or fax to (510) 663-4358 or email to jobs@policylink.org (include subject line: "[your name]

(Project Manager-OAK). Position open until filled.

Please note: No phone calls please. Only those selected for an interview will be contacted.

 Excellent benefits including paid vacation, health, vision and dental insurance, and 401(k) retirement plan.

PolicyLink is committed to maintaining a diverse, multicultural working environment.

Senior Program Associate, Fresno Boys and Men of Color Project (Position located in Fresno, California-18 month position)
100% FTE
Salary commensurate with experience

This professional-level position, available immediately, is an exciting opportunity to join the staff at PolicyLink.

Program Description:

The successful candidate will work with a PolicyLink team dedicated to building a Boys and Men of Color (BMoC) Network that strives to improve the health and success of California's boys and young men of color in 10 years. Made up of leaders in three of the California Endowment (TCE)'s Building Healthy Community (BHC) Sites, the BMoC Network harnesses organizing and advocacy, communications, and partnership strategies to ensure:

• Strategic alignment between BMoC activities and BHC efforts
• Policy and systems change is implemented on behalf of BMoC
• Capacity of youth and community leaders to undertake civic engagement and build public will to support policy change on behalf of BMoC and their communities

Under the supervision of the Deputy Director, who is responsible for the success of the overall effort, the Senior Associate will play a lead role in an 18-month capacity-building project PolicyLink is undertaking in partnership with the Fresno TCE Program Office. The goals of the project are twofold. The first goal is to develop and launch an effective Policy & Systems Change Strategy/Plan to improve the health outcomes of BMoC in Fresno. The priority focus of the campaign will be on moving the dial on key health indicators among BMoC in the BHC site and other vulnerable neighborhoods in the city and region. The second objective is to build permanent organizational capacity to ensure effectiveness and sustainability for the BMoC strategy.

A key strategy is to build on the outcomes of projects and leadership initiatives that are already underway in the Fresno BHC Site, in other neighborhoods, and within the city's various public systems. Therefore, the successful candidate must have track record building successful partnerships with diverse constituencies and between community and public system leaders.

Position Responsibilities:

Working collaboratively with other PolicyLink team members and TCE Program Directors and the BHC Hub Director, the Senior Program Associate will play a lead role in the following project activities:

• Development of a unified assessment document that proposes a clear direction for BMOC policy work in Fresno that is directly linked to the BHC Fresno Logic Model and Plan.

• Facilitation of collaborative planning among BMoC Advisory Committee members and partners to develop a draft BMoC Campaign Strategy. This collaborative planning process will include:

• Development and management of Work Groups charged with developing desired outcomes for BMoC in health and safety, K-12 education and beyond, and community development and economic opportunity; and strategies to achieve these. The policy and systems change proposals developed by these Work Groups will form the basis of the Draft Plan the BMoC Advisory Committee will review and adopt.
• Planning and facilitation of a two-day retreat to review, strengthen, and adopt strategies developed by the Work Groups. The objective of the retreat will be to arrive at a consensus on the objectives, strategies, and steps needed to advance the comprehensive BMoC work. PolicyLink and TCE will work together to identify a set of BMoC partners that will be invited to provide strategic advice and feedback on the proposal.

• Plan and manage a series of training and capacity-building activities that are key to building a permanent local organizational vehicle to lead and sustain the BMoC work plan for the long haul. These activities will include: facilitating collaborative meetings; establishing collaborative governance models; advancing equity-based policy/systems change strategies; effective communications strategies; organizational advocacy campaign models.
• Work with the PolicyLink BMoC Team to facilitate the Fresno BMoC leadership's active and mutually beneficial participation in the statewide BMoC Network.

Experience & Qualifications:

• 5-7 years of professional experience in policy advocacy and equity-based systems reform, preferably in one or more of the following areas—health, education, violence prevention, youth development, workforce training, and community development.
• A history of developing and implementing successful policy and advocacy campaigns and partnerships with diverse constituencies and interests.
• Comfort and efficacy in communicating with and partnering with grassroots leaders and system players alike.
• In-depth knowledge of the local and state policy process and advocacy strategy.
• Proven capacity to work independently and also to build consensus and work effectively within a cross-departmental team.
• Ability to work efficiently in a fast-paced environment that requires adaptability to shifting priorities, a keen sense of urgency, and a commitment to excellence.
• Strong written and verbal communication skills and analytical skills.
• Organized and flexible.
• Commitment to the goal of advancing equity and inclusion.
• Graduate degree preferred.

To Apply:

Send Resume and Cover Letter to:

PolicyLink—Senior Program Associate-Fresno Boys and Men of Color Project Search
1438 Webster Street, Suite 303
Oakland, CA 94612

or:

Fax: (510) 663-4358 or e-mail to jobs@policylink.org (include subject line: "[Your name] (Sr. Program Associate-Fresno). - Position is open until filled.

Please note: No phone calls please. Only those selected for an interview will be contacted.

Excellent benefits including paid vacation, health, vision and dental insurance, and 401(k) retirement plan.

PolicyLink is committed to building and maintaining a diverse staff and a welcoming
workplace.

Program Assistant- Fresno Boys and Men of Color Project (Position located in Fresno, California- 18 month position)
50 % FTE (with an opportunity for 100% FTE)
Salary commensurate with experience

PolicyLink is looking for a highly skilled Program Assistant to assist a Senior Program Associate and PolicyLink team dedicated to building a Boys and Men of Color (BMoC) Network that strives to improve the health and success of California's boys and young men of color in 10 years. The Program Assistant will provide administrative support to an 18-month capacity-building project PolicyLink is undertaking in partnership with the Fresno Program Office of The California Endowment.

This position, available immediately, is an exciting opportunity to join the staff at PolicyLink.

Project & Position Overview:

The goals of the project are twofold. The first is to develop and launch an effective Policy & Systems Change Strategy/Plan to improve the health outcomes of BMoC in Fresno. The priority focus of the campaign will be on moving the dial on key health indicators among BMoC in the BHC site and other vulnerable neighborhoods in the city and region. The second objective is to build permanent organizational capacity to ensure effectiveness and sustainability for the BMoC strategy. A key strategy in achieving the desired outcome is to build on efforts that are already underway in the BHC Site, in other neighborhoods, and within the city's various public systems.

The Program Assistant's role is to provide administrative, programmatic, and research support services to the Senior Associate of the Fresno BMoC Project. The Program Assistant is part of the Administrative and Program Support Team at PolicyLink and reports to the Deputy Director and Senior Associate.
Working collaboratively with other PolicyLink team members, the Program Assistant will play a supportive role in the following project activities:

• Support the development of a unified assessment document that proposes a clear direction for BMOC policy work in Fresno that is directly linked to the BHC Fresno Logic Model and Plan.
• Support the facilitation of collaborative planning among BMoC Advisory Committee members and partners to develop a draft BMoC Campaign Strategy. This collaborative planning process will include:
  • Support the development and management of Work Groups charged with developing desired outcomes for BMoC in health and safety, K-12 education and beyond, and community development and economic opportunity; and strategies to achieve these. The policy and systems change proposals developed by these Work Groups will form the basis of the Draft Plan the BMoC Advisory Committee will review and adopt.
  • Support the coordination, planning and facilitation of a two-day retreat to review, strengthen, and adopt strategies developed by the Work Groups. The objective of the retreat will be to arrive at a consensus on the objectives, strategies, and steps needed to advance the comprehensive BMoC work. PolicyLink and TCE will work together to identify a set of BMoC partners that will be invited to provide strategic advice and feedback on the proposal.
• Support the planning and coordination of a series of training and capacity-building activities needed to build a permanent local organizational vehicle to lead and sustain the BMoC work plan for the long haul. These activities will include: facilitating collaborative meetings; establishing collaborative governance models; advancing equity-based policy/systems change strategies; effective communications strategies; organizational advocacy campaign models.
• Work with the PolicyLink BMoC Team to facilitate the Fresno BMoC leadership's active and mutually beneficial participation in the statewide BMoC Network.

S/he will have considerable responsibility for coordinating her or his work with the rest of the Operations Team and, through the Director of Human Resources and Administration, with that of other assistants.

This position is best suited to someone dedicated to working in the Fresno region on BHC and BMoC issues with a variety of different stakeholders while being able to take and balance direction from multiple supervisors.

• Provide administrative support, and light technical support, to assigned supervisors.
• Track, coordinate, adjust, and manage the very full and fluid schedule of Senior Associate, including internal and external meetings, appointments, calls, deadlines, and travel.
• Prepare agendas, correspondence, emails, power point presentations, etc.
• Organize and maintain electronic information systems and paper files.
• Assist with presentations, research, and production of reports, training materials, policy briefs, and convening materials.
• Collaborate with other members of the administrative team.
• Anticipate and assist in resolving situations without continuous guidance.
• Take notes, write correspondence, and conduct fact-finding, information gathering, and required follow-up (including survey and interview tasks).
• Work with the Senior Program Associate on publications and assist with updating web-based materials (proofing, editing, formatting, securing images).
• Contribute Fresno-specific website content current for the BMoC site, and assist Center staff with continuous updating of web-based materials.
• Assist with general administrative work and telephones (as needed).
• Update and maintain databases of contacts, research materials, and project files.
• Assist with graphic production of files.
• Assist with developing contracts and submitting expenses and invoices on Fresno BMoC expenses.
• Other duties as assigned.

• Minimum three years of related experience and a bachelor's degree preferred.
• Excellent communications skills—both verbal and written—and comfort working with a diverse group of colleagues, partners, and constituents.
• Demonstrated ability and capacity to proofread and produce high quality documents in a timely manner.
• Tact, diplomacy, good judgment, and discretion.
• Significant knowledge of standard office computer applications (MS Word, Excel, Outlook, PowerPoint, etc.) and standard office equipment, including multiple line telephone systems. Knowledge of Internet, graphic, and database applications desirable.
• Ability to work effectively in a fast-paced environment, as part of a team or independently.
• Bilingual (Spanish/English) strongly preferred, but not required.

The successful candidate will demonstrate the ability to communicate effectively both verbally and in writing. She or he must be able to maintain concentrated focus and must also demonstrate superior project management skills. Timely completion of all tasks will be of paramount importance.

The Program Assistant is a non-exempt position

To Apply:

Send Resume and Cover Letter to:

Program Assistant (New York, NY)
100% FTE
Salary commensurate with experience

This position, available immediately, is an exciting opportunity to join the staff at PolicyLink.

Position Overview: 

PolicyLink is looking for a highly skilled Program Assistant to assist the Associate Director and Senior Associate working within the Center for Health and Place. The PolicyLink Center for Health and Place weaves research and action into policy initiatives to ensure that everyone—especially those in low-income and communities of color—can live, work, and play in healthy environments. The center works with a host of partners on efforts to push for policies that allow people to live in communities of opportunity. One such initiative—the national Convergence Partnership—is a collaborative of national funders and healthcare institutions seeking to create Healthy People in Healthy Places (HPHP) through multifield, equity-focused efforts focused on policy and environmental change. The steering committee includes representatives from the W.K. Kellogg Foundation, the Robert Wood Johnson Foundation, Kaiser Permanente, The California Endowment, Ascension Health, the Kresge Foundation, and Nemours; the Centers for Disease Control and Prevention (CDC) serves as a technical advisor to the partnership. PolicyLink serves as Project Director working to coordinate the various efforts underway and assist in strategic thinking about future goals and strategies.

S/he must have a minimum of three years of solid administrative experience, prior experience working with foundations and/or government agencies, a demonstrated ability to work on a team, and a track record of accomplishments in a support capacity for busy executives. The successful candidate will provide administrative, programmatic, and research support and will have exceptional organizational and communication skills, good people skills, be able to manage multiple projects, be motivated to take initiative, pay careful attention to detail, and follow projects all the way through to completion. 
  
The Program Assistant is a non-exempt position.

The Program Assistant is an integral member of the program support team. S/he supports the mission of PolicyLink by supporting designated senior staff in their project work and issue area.
Additionally, the Program Assistant is part of the Operations Team at PolicyLink. While Program Assistants provide dedicated support to specific senior program staff members, they also function in other capacities and participate in other PolicyLink projects, as needed. Program Assistants have considerable responsibility for coordinating their work with the rest of the Operations Team and, through the Associate Director of Administration and Human Resources, with other Program Assistants.

Administrative Support:

• Provide administrative support to Associate Director and Senior Associate
• Fact-finding, information gathering, and synthesizing for both general research functions and specific projects
• Meeting and conference call coordination—inclusive of travel arrangements for multiple participants, logistics, and event planning
• Note taking, correspondence, and required follow-up
• Collecting and organizing relevant information about relevant issue areas, project activities, and case examples, particularly for presentations, trainings, and speeches
• Photocopying, assembly, and distribution of documents
• Customize and finalize contracts, using organizational templates, under the direction of supervisor
• Plan, organize, and execute large mailings
• Travel to provide logistical support at meetings and conferences (as needed)
• Assist with general administrative work, telephones and front desk relief (as needed)

Qualification Skills:

• Minimum three years' previous experience in challenging administrative support position required
• Ability to communicate and interact comfortably and effectively with a diverse population, including foundations, government agencies and offices, and nationally recognized organizations—both verbally and in writing
• Demonstrated ability and capacity to proofread and produce high quality documents in a timely manner
• Ability to develop powerpoint presentations and talking points for letters and speeches
• Ability to exercise good judgment and tact
• Knowledge of standard office computer applications (MS Word, Excel, Outlook, PowerPoint, etc.) and standard office equipment, including multiple line telephone systems
• Knowledge of Internet, graphic, and database applications
• Good communication and writing skills—including high proficiency in English grammar, spelling, and punctuation
• Detail oriented, accurate, and timely with assigned tasks
• Ability to handle multiple priorities and complete multiple projects in a timely manner
• Ability to take initiative, consult, share information, and ask questions as needed
• Ability to work effectively in a fast-paced environment, as part of a team or independently
• Ability to conduct phone and web queries related to specific projects as directed

To Apply:

Send Resume and Cover Letter to:

PolicyLink – Program Assistant Search Committee
55 West 39th Street
11th Floor
New York, New York 10018

or:

Fax: (510) 663-4358 or e-mail to jobs@policylink.org (please include in subject line: [Your Name] Program Assistant-OAK). - Position is open until filled.

Please note: No phone calls please. Only those selected for an interview will be contacted.

Excellent benefits including paid vacation, health, vision and dental insurance, and 401(k) retirement plan.